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Make appointments to visit a few function rooms and halls and meet with coordinators. You can go over price, menus, set ups, floor plans, setting, customizing touches, decorations, and other business. Consider what type of event you are planning, such as a wedding, corporate reception, job and career fair, prom, trade show, conference meeting, banquet, social gathering, luxury event, dance, reunion, award ceremony, bridal shower, business meeting, seminar, or cocktail party. Decide how many guests you want and ask to see rooms of the appropriate size, from large, luxurious function rooms to small, intimate garden scenes. Keep in mind that function rooms usually feature seating for many people, with enough space for serving areas, dance floors, buffet tables, bands, decorations, DJ booth, and cocktail areas. Before booking with a convention center, hall, or function room, be sure to get a contract in writing, outlining costs, rules, decoration policies, deposit information, and guidelines. Do some research beforehand on each company. Is it a locally-owned establishment or part of a large national parent company? Decide whether you want your event held at a function room that features hotel accommodations, or whether a stand-alone facility is just fine. Inquire if the function room or hall has a website you can check out for additional information. If so, you may be able to take a virtual tour, price out a menu, read customer testimonials, and come up with your dream celebration, whether you’re hosting a wedding, corporate reception, bridal or baby shower, meeting, conference, special event, or banquet. When choosing the right function room or convention center for you, research each company’s reputation in the business, making sure the company offers the services you need at a price you can afford.
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